ACIC Board of director job description

President Job Description:
The president is the chief executive officer of the ACIC. He/she shall preside at all meetings of the organization and the board as chairman. He/she shall have the general and active management of the affairs of the organization. He/she shall see that orders and resolutions of the board are carried into effect.


Major Responsibilities as the ACIC president you are expected to:

  • Promote the spirit of unity, friendship and cooperation within the community

  • Ensure ACIC follows its vision, mission as defined by by-law.

  • Ensure all sections of ACIC are active in providing best possible services to members as well as non-members

  • Ensure ACIC’s financial needs are addressed and met through membership fees and fundraising initiatives

  • Ensure Board of Directors’ decisions including policies, tasks and procedures are implemented and communicated to the members as needed

  • Ensure Board of directors and committee members are provided with the timely advice and direction they need

  • Maintain best relationship with all community members including community advisors, elders and founding members

  • Represent ACIC in broader community events including joint activities with other communities and speak on behalf of ACIC if needed

  • Represent ACIC in media


Vice President Job Description:
The vice-president (VP) shall, in the absence or disability of the president perform the duties and exercise the powers of the president and shall assist the president in management of the affairs of the organization.

Major Responsibilities as VP of the ACIC you are expected to:
 

Work with the president and board of directors to plan, develop and enforce policies and objectives to ensure ACIC maintains its values and meets goals. Under the direction of the president, assist board members to manage the day-to-day activities of the ACIC to ensure the organization accomplishes tasks to meet its overall goals.
Propose fundraising ideas, implement fundraising events and engage businesses and citizens to support mission of the ACIC.
Promote public awareness initiatives to ensure ACIC is visible to the community and those interested in assisting ACIC.

Coordinate, manage and direct volunteers during Ramadan, Muharram and Eid celebrations to ensure the programs run smoothly and peacefully.

 

Treasurer Job Description:
The treasurer shall have the custody of the funds and securities of the organization and shall deposit all monies, securities and other valuable effects in the name and to the credit of the organization. He or she shall disburse the funds of organization as maybe directed by proper authority taking proper vouchers for such disbursements and shall render to the president and directors at the regular meeting of the board, or whenever they may require it, an accounting of all transactions and a statement of the financial position. He or she shall also perform such other duties as may from time to time be directed by the board.

Major Responsibilities as the Treasurer of the ACIC you are expected to:
 

  • Collect funds from members and donors, update all memberships using the ACIC membership systems.

  • Maintain and manage bank accounts and cash flow

  • Prepare membershiop reports for board of directors monthly meeting

  • Coordinate financial needs and activities of ACIC and its subsidiaries (AYC and Maktab)

  • Issue receipts for all incoming funds

  • Inform members about all methods of payment that ACIC is currently offering and collect the due memberships.

  • Call donors and collect their donations.

  • Settlements of all financial delinquencies of ACIC for every events

  • Reporting of ACIC financial result for the year to AGM

  • Attend to all weekly and spical events on time at the front desk.


Secretary Job Description:
The Secretary attends all meeting and records all votes and minutes of all proceedings in the books to be kept for that purpose. He or she shall send out all required notices, attend to all correspondence, exercise full authority over and be responsible for the general office and its staff, act as custodian of the seal of the organization, certify documents issued by the organization when required and perform such other duties as may from time to time be prescribed by the board.
 

Major Responsibilities as the Secretary of the ACIC you are expected to:
 

  • Take care of all external correspondence and communications

  • Organize monthly meetings

  • Take minutes in monthly board of directors meeting and all other meetings

  • Keep record of all monthly and other meetings

  • Coordinate scholars invitation/visa process and their visit including booking their tickets

  • Issue volunteer letters or fill out volunteer forms to those volunteer at ACIC

  • Send invitations to special guests for major events

  • Prepare AGM reports

  • Send report to CRA about the new board of directors


Director of Women Affairs Description:
Director of Women section shall be responsible for the general and active management of the affairs of the organization relating to women members. She shall prepare and manage a schedule of activities geared towards the women members of the organization.


Major Responsibilities as the Director of Women Affairs of the ACIC you are expected to:
 

  • Ensure women’s issues and needs are addressed

  • Ensure sure women’s voice is heard and conveyed to the president and board of directors

  • Coordinate all ACIC events on the women side to ensure women’s are actively engaged

  • Organize events, gatherings and training for sisters such as sufrahs, Quran classesand sewing

  • Communicate board of directors decisions to female members

  • Supervise a group of more than 40 volunteers (Farrash) who help the women section during the year and on the special occasions such as Ramazan and Muharram.


Director of Education Job Description:
Director of Education shall be responsible for the general and active management of the affairs of the organization relating to its cultural, language and religious school.

 

Major Responsibilities as the Director of Education of the ACIC you are expected to:
 

  • Work and coordinate with the principal of Maktab, Maktab’s board and a teachers

  • Represent any interest of Maktab’s board to ACIC board for approval and guidance

  • Ensure the safety of students and staff

  • Provide all necessary resources for teachers and students

  • Ensure all supplies are provided to the office and classes

  • Ensures all classes are in place with necessary amenities and rearranged after Maktab ends each day

  • Ensure school busses are on time

  • Ensure classes are arranged for kids during Thursday nights as well as Muharram and Ramazan nights


Director of Logistics Job Description:
Director of logistics shall be responsible for the general and active management of the affairs of the organization relating to its social initiatives. He or she shall coordinate and manage volunteers, catering, building cleaning and maintenance and burial services.


Major Responsibilities as the Director of Logistics of the ACIC you are expected to coordinate:
 

  • Catering services for fatheha and ACIC events

  • funeral (jenaza) ceremonies with the funeral services and cemetery

  • Fateha Majalis

  • Landscaping and snow removal services
     

Director of Cultural Affairs Job Description
Director of Cultural Affairs shall be responsible for the general and active management of the affairs of the organization relating to its cultural affairs.  He or she shall prepare and disseminate strategic policy and guidelines pertaining to the cultural initiatives of the organization.


Major Responsibilities as the Director of Cultural Affairs of the ACIC you are expected to:
 

  • Organize events at the ACIC including weekly events, especial occasions, Eid prayers, Muharram and Ramzan programs etc.

  • Prepare events calendar for the entire year in advance

  • Suggest dates for commemoration/celebration of the occasions

  • Prepare materials and coordinate printing/publishing of all ACIC publications including calendars, brochures, booklets etc.

  • Ensure speakers/scholars are invited for Muharram and Ramazan and other events throughout the year

  • Ensure Quran reciters are invited for Fateha and Khatem Quran events

  • Ensure a Rohani is available/invited to lead the Jenaza prayer

  • Provide content for the event announcement

  • Coordinate the decoration of the events accordingly

  • Attend all events in person prior the event starts

  • Act as the MC of events or coordinate to ensure the event has a qualified MC


Director of Internal Communications & IT Job Description:
The Director of Internal Communications & IT shall be responsible for all communicating with the members and managing the IT department.


Major Responsibilities as the Director of Internal Communications of the ACIC you are expected to:
 

  • Send event announcements to all members and non-members via: automatic phone calls (Payam Rasan), ACIC main phone system (Khabary Phone/infoline), text message, social media channels such as Facebook & etc

  • Coordinate event videography and photography

  • Video recording and editing.

  • Sound system management.

  • Live Stream Facebook & YouTube

  • Manage and maintain servers, Maktab PCs, IT room PCs, Access Points, Cameras, TVs, WiFi, ACIC LAN Network LAN and WAN, Manage and maintain projectors to ensure they function properly.

  • Data management & Backup

  • Network cabling, software installation and updates.

  • Network security

  • Manage and oversee the development and updating of the ACIC websites


Director of Youth Affairs Job Description:
The Director of Youth Affairs shall be responsible for the general and active management of the affairs of the organization relating to its youth members.  He or she shall prepare and manage a schedule of sports, entertainment and religious activities geared towards the youth members of the organization. The director leads the AYC (Afghan Youth Committee) and works closely with ACIC board members and maintains relationships with the external communities to provide quality programs and initiatives for youth. The Director is responsible for managing the AYC executive team and updating the ACIC Board on plans and projects. The Director works with the Advisory Committee for advice on AYC activities. They create plans for events, programs and projects.


Major Responsibilities as the Director of Youth Services of the ACIC you are expected to:
 

  • Overlook the activities of the youth

  • Lead and manage youth, English language, and AYC Executive Committee activities

  • Conduct meetings with AYC team and report progress to ACIC Board and Advisory Committee

  • Recruit guest speakers for various programs throughout the year

  • Organiz programs and initiatives (religious, cultural, social and outreach) related to youth while engaging the necessary partners

  • AYC liaison with the internal and external community

  • Build and maintain relationships with community groups of similar nature

  • Plan for the long-term future and growth of AYC


Director of Bookkeeping and Accounts Job Description:
The Director of Financial and Accounts shall be responsible for keeping full and accurate accounts of all assets, liabilities, receipts and disbursements of the organization in the books belonging to the organization.

Major Responsibilities as the Director bookkeeping and account of the ACIC you are expected to:

  • Maintain financial records

  • Manage online RBC banking by registering new members

  • Record all donations and fees that members and/or non-members paying through RBC, Paypal or cash through Treasurer.

  • Document financial transactions by recording account information

  • Summarize current financial status by collecting information, preparing balance sheet, profit and loss statement, and other reports.

  • Validate financial transactions by auditing documents

  • Conduct month-end and year-end close process

  • Collect, analyze and summarize account information

  • Improve systems and procedures and initiate corrective actions

  • Prepare financial statements and reports for board of directors monthly meeting

  • Timely payments of invoices and vouchers to avoid late payment fees and penalties

  • Reconcile all financial accounts of ACIC on monthly basis

  • Keep track of budgets and spending, coordinate any deviation to the board

  • Attend all ACIC events to settle and reconcile each events financial at the end of the event

  • Coordinate all CRA’s filing (i.e. HST rebates, financial statement audits, board of directors filings)

  • Be able to work with all accounting software like quickbook, excel and other important softwares.

OUR ADDRESS

Afghan Canadian Islamic Community

22 Hobson Ave, Toronto ON, M4A 1Y2

 

OUR CONTACTS

Tel: 416-757-2553

info@afghancanada.com

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